These are reporting and tax compliance deadlines for Delaware C-Corp’s
- The Most Important Startup Tax Deadlines
- 2023 Startup Tax Deadlines
- 2023 San Francisco Tax Deadlines
- 2023 NYC Tax Deadlines
- Resources
The Most Important Startup Tax Deadlines
- W2s to employees
- 1099s to all contractors
- Delaware Franchise Fee
- State Franchise Fees
- Federal & State Returns/Filings
- R&D Credit and Related Studies
- Municipal or City Filings
- Sales Tax
2023 Startup Tax Deadlines
- JAN 31:
- Send 1099s to Contractors. Send W2s to employees. 1099-MISC for nonemployee compensation must also be e-filed to IRS on this date.
- File Form 8809 for a 30-day extension to file W2s and 1099-MISC for nonemployee compensation.
- Send 1095-B and 1095-C forms to Employees.
- R&D Tax Credit Form 941 to claim R&D credit against payroll taxes, and file annual Federal Unemployment Tax Act (FUTA) return on Form 940.
- 3921 and 3922 Stock Options Exercise reporting
- FEB 28:
- IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C filings are due (if paper-filing, due MAR 31 if eFiling). File Form 8809 for a 30-day extension.
- MAR 1:
- Delaware Annual Franchise Report filing deadline: Pay a min. of $400, +more if you have significant funding.
- MAR 2:
- IRS 30-day automatic extension: provide Form 1095-B and Form 1095-C to Employees.
- MAR 31:
- IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C filings are due (eFile).
- 1099s and W2s must be e-filed with the IRS by this due date.
- Quarterly Sales and Use tax filing (state dependent).
- APR 18:
- C Corp Form 1120 Tax Return due. The Federal Form 1120 is the U.S. Corporation Income Tax Return, which the IRS has companies use to report their income, losses, credits, etc., and to figure the income tax liability of the corporation. Can extend the deadline to OCT 16*.
- Federal Quarterly Estimated Tax 1st installment
- FinCEN 114 – FBAR due.
- APR 30:
- Claim R&D Tax Credits on Form 941.
- JUN 1:
- Delaware Quarterly Estimated Franchise Tax, Pay 40% of estimated annual amount (if annual amount expected to exceed $5,000)
- JUN 15:
- Federal Quarterly Estimated Tax 2nd installment
- JUN 30:
- Quarterly Sales and Use tax filing (state dependent).
- JUL 31:
- Claim R&D Tax Credits on Form 941.
- SEP 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
- SEP 15:
- Federal Quarterly Estimated Tax 3rd installment
- SEP 30:
- Quarterly Sales and Use tax filing (state dependent).
- OCT 16:
- C Corp Form 1120 Tax Return final due date if extension was filed.
- OCT 31:
- R&D Tax Credit Form 941(Q3) to claim R&D credit against payroll taxes
- DEC 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
- DEC 15:
- Federal Quarterly Estimated Tax 4th installment
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2023 San Francisco Tax Deadlines
- JAN 1:
- San Francisco companies with 20+ employees: Post Paid Parental Leave Ordinance (PPLO) and Health Care Security Ordinance (HCSO) posters and begin compliance. Keep in mind that SB-83 is a California law that extends Paid Family Leave benefits from 6 weeks to 8 weeks for claims starting on or after July 1, 2020.
- JAN 31:
- Send 1099s to contractors. Send W2s to employees. E-file 1099-MISC for nonemployee compensation with the IRS on this date.
- File Form 8809 for a 30-day extension to file W2s and 1099-MISC for nonemployee compensation.
- Send 1095-B and 1095-C forms to Employees.
- Claim R&D Tax Credits on Form 941, and deadline to file annual Federal Unemployment Tax Act (FUTA) return on Form 940 .
- FEB 28:
- SF Annual Gross Receipts Tax filing and payment deadline. Gross Receipts tax rates in San Francisco can vary depending on a company’s gross receipts – and business activity. Work with your accountant to determine if you need to file this; the limits are quite low so many funded startups will need to file.
- MAR 1:
- IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C paper filings are due (due April 1 if e-filing). File Form 8809 for a 30-day extension.
- Delaware Annual Franchise Report filing due: Pay a minimum of $400, which increases if you have significant funding.
- MAR 2:
- IRS 30-day automatic extension: provide Form 1095-B and Form 1095-C to employees.
- MAR 31:
- IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C filings are due (e-file).
- 1099s and W2s must be e-filed with the IRS by this due date.
- APR 1:
- SF 571-L Business Property Tax filing due. Initial deadline. According to the SF Assessor’s office, California requires businesses to report their taxable property (machinery, equipment, fixtures, etc.) via a Form 571-L.
- APR 18:
- C Corp Form 1120 Income Tax Return due. Can extend to October 16*.
- File the R&D Tax Credit Form 6765 with your tax return. Can extend the tax deadline to October 16*.
- File the CA Franchise Tax due. Pay $800.
- Federal Quarterly Estimated Tax first installment.
- APR 30:
- Q1 Estimated SF Gross Receipts Tax installment payment.
- Claim R&D Tax Credits on Form 941.
- MAY 7:
- SF 571-L Business Property Tax due. Final date to avoid 10% penalty.
- MAY 31:
- Last day to electronically file the Form 571-L Business Property Statement. A 10% penalty will be added.
- SF Business Registration Renewal filing due. Payment calculated on gross receipts.
- JUN 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 40% of estimated annual amount (if annual amount expected to exceed $5,000)
- JUN 15:
- Federal Quarterly Estimated Tax second installment.
- JULY 31:
- Q2 Estimated SF Gross Receipts Tax installment payment deadline.
- Claim R&D Tax Credits on Form 941 .
- AUG 31:
- SF 571-L Business Property Tax payment due.
- SEP 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000)
- SEP 15:
- Federal Quarterly Estimated Tax third installment.
- OCT 16:
- C Corp Form 1120 Income Tax Return final due date if extension was filed.
- OCT 31:
- Q3 Estimated SF Gross Receipts Tax installment payment.
- Claim your R&D Tax Credits on Form 941.
- DEC 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000)
- DEC 15:
- Federal Quarterly Estimated Tax fourth installment.
- ROLLING:
- CA Statement of Information due. Pay $25.
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2023 NYC Tax Deadlines
- JAN 31:
- Send 1099s to contractors. Send W2s to employees. E-file 1099-MISC for nonemployee compensation with the IRS on this date. Remember, while some payroll providers may provide 1099s to contractors, they can miss important vendors (like law firms, ad agencies, etc.) that need to get 1099s. Read more on why it makes sense to manage your 1099 process outside of your payroll provider.
- If you need an extension on your W2 s and 1099, then file Form 8809 for a 30-day extension to file W2s and 1099-MISC for non-employee compensation. Carefully read to make sure you understand which Form 8809s can be filed online.
- Send 1095-B and 1095-C forms to employees.
- Claim your R&D Tax Credits on Form 941. These credits can reduce a startup’s payroll tax by up to $250,000 a year.
- File annual Federal Unemployment Tax Act (FUTA) tax return on Form 940.
- Quarterly New York State Payroll Taxes Form NYS-45 deadline for prior year Q4.
- FEB 15:
- Hurricane Ida Victims’ Extended Deadline for filing and payment obligations from January 1 to February 14.
- MAR 1:
- IRS Affordable Care Act Compliance 1094-B, 1095-B, 1094-C and 1095-C filings are due for paper filing (due April 1 if e-filing). File Form 8809 for a 30-day extension.
- Delaware Annual Franchise Report filing deadline for Delaware C-Corporations: Pay a minimum of $400, which increases if you have significant funding. Use the Kruze Delaware Franchise Tax calculator to estimate how much you owe, but work with your CPA to get the exact amount.
- MAR 2:
- IRS 30-day automatic extension: provide Form 1095-B and Form 1095-C to employees.
- MAR 15:
- New York State and New York City estimated tax payments due for Q1.
- MAR 31:
- MAR 31:
- APR 18:
- C Corp Form 1120 Tax Return deadline. Can extend to October 16*.
- File the R&D Tax Credit Form 6765 with your tax return. Can extend to October 16*.
- Federal Quarterly Estimated Tax first installment.
- New York State General Business Corporation Franchise Tax Form CT-3 due. Can extend to October 16*.
- APR 30:
- Claim R&D Tax Credits on Form 941 .
- Quarterly NY State Payroll Taxes Form NYS-45 due for Q1.
- JUN 1:
- NYC Business Registration check for current status.
- Delaware Quarterly Estimated Franchise Tax. Pay 40% of estimated annual amount (if annual amount expected to exceed $5,000).
- JUN 15:
- Federal Quarterly Estimated Tax second installment.
- New York State and NYC estimated tax payments due for Q2.
- JULY 31:
- Quarterly NY State Payroll Taxes Form NYS-45 due for Q2.
- Claim R&D Tax Credits on Form 941.
- SEP 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
- SEP 15:
- Federal Quarterly Estimated Tax third installment.
- New York State and NYC estimated tax payment due for Q3.
- OCT 16:
- C Corp Form 1120 Tax Return final due date if extension was filed.
- NY State General Business Corporation Franchise Tax Form CT-3 final due date/deadline if extension was filed.
- OCT 31:
- Quarterly NY State Payroll Taxes Form NYS-45 due for Q3.
- Claim your R&D Tax Credits by using Form 941.
- DEC 1:
- Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
- DEC 15:
- Federal Quarterly Estimated Tax fourth installment.
- New York State and NYC estimated tax payment deadline for Q4.
- ROLLING:
- NY Biennial Statement for Corporations (every two years in the month of original Application for Authority with New York State).